School Information

Before setting up Return of Title IV Funds on the Web, gather as much information as possible about how your school awards Title IV aid, the various programs in which students can enroll at your school, your institutional charges to students, and your academic calendar (including breaks and holidays). This includes the following student-specific and non-student-specific information:

Type of period (payment period or period of enrollment) used for the calculation. Credit hour standard term schools must use payment period.

For credit hour programs:

Beginning and ending dates for the period

Whether or not the period includes a scheduled break of five or more calendar days

For clock hour programs:

Clock hours in the period

Clock hours the student completed

Clock hours the student was scheduled to complete as of the withdrawal date

Allowable institutional charges

Type of program in which the student was enrolled (credit hours or clock hours)

Whether or not the school is required to take attendance for all or some of its students

Type of withdrawal (with or without notification, etc.)

Date of the school's determination that the student withdrew

Amounts and types of Title IV aid disbursed

Amounts and types of Title IV aid that could have been disbursed

Did the student receive or was eligible to receive aid from other Title IV programs (state grants identified as LEAP, formerly SSIG)?

The method the school used to match FSEOG awards

You should also determine whether you need to define user-specified fields to track school-specific data and values not collected on the Return of Title IV Funds on the Web tabs.

Note: The Return of Title IV Funds Web site uses different worksheets to perform calculations for R2T4 and Post-Withdrawal Disbursement student records, depending on the student’s withdrawal date. Different fields will appear, and different calculations may be made, depending on the worksheet version you are using. Note the following guidelines:

Student records with a withdrawal date on or after July 1, 2008 are calculated based on provisions in the College Cost Reduction and Access Act (the CCRAA) of 2007, Pub.L. 110-84. For more information, click CCRAA.
Student records with a withdrawal date on or after July 1, 2006 and prior to July 1, 2008 are calculated based on provisions of the Higher Education Reconciliation Act (the HERA) of 2005, Pub. L. 109-171. Certain changes related to the HERA also apply to records with a withdrawal date on or after July 1, 2008. For more information, click HERA.
Student records with a withdrawal date prior to July 1, 2006 are calculated based on pre-HERA regulations.

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